First, a smart phone app can easily allow foreman to transfer responsibility for a tool at the same time they pass a tool from person to person. This keeps the warehouse manager from wasting time chasing tools. The field personnel are automatically updating the tool assignments as the tools move so the office has instant visibility into the entire tool inventory. Tool inventory apps can help with both of these operational requirements. Field users just need a way to see what is idle. Moving tools from idle jobs to can be simple. Operationally, a company needs to solve two problems. First, the company needs to know who is responsible for each tool or piece of equipment. Second, the company needs to quickly move tools to the jobs where they are needed. The accounting issues just need to be separate. It is easy to manage the core operational needs for tool tracking. An accountant can refine the cost to keep it fair to each job. Adjusted by labor cost or job value is simple to do. With regular review and adjustments, a finance team can assign and bill cost allocations without requiring additional effort from the operation’s team. To solve the small tool costing and billing issues, companies can try a number of different accounting approaches. Allocation of variable tool costs or fixed tool costs can done in modern finance systems. Both systems can be cleaner and simpler when separated. Tool tracking systems should focus on location and responsibility for tools. Accounting systems should focus on accounting. Having a tool inventory app track the management of tools separate from an inventory accounting system delivers better information in both areas. The solution for companies is to stop mixing the field tracking and cost tracking components of small tool tracking. These are two different problems and require two different processes. Attempts to do one solution for both problems is doomed to fail. This results in a tool program that fails to deliver good accounting or efficient operational tracking. The approach of treating tools as inventory blends bad accounting with a busy warehouse. They have the warehouse manager use the same approach as a consumable item. They struggle because they take the wrong approach to the problem. Most contractors struggle with tool inventory management. Or wasting time when field worker spends hours looking for something on a job site. However, the bigger cost to a company are delays when a tool isn’t on a project when needed. Most dollars are spent in replacing items that were lost or stolen. Tool inventory tracking doesn’t have to be hard. Cloud based technology offers easy ways to manage tool inventory.Ī lot of money is spent on small equipment and power tools every month. A Tool Inventory App Should Be Simple Tool Inventory App a Modern Approach to Tool Tracking.
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